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Friday, February 14, 2020 | History

2 edition of Duties of a company secretary found in the catalog.

Duties of a company secretary

Ronald R. Pitfield

Duties of a company secretary

  • 237 Want to read
  • 16 Currently reading

Published by Secretaries Journal Limited in London .
Written in English


Edition Notes

Previous ed. 1967.

Statementby Ronald R. Pitfield and Percy F. Hughes.
ContributionsHughes, Percy F.
ID Numbers
Open LibraryOL19824504M

If you are organized, able to multitask, and have good communication skills, this may be a fitting career for you. It is thus prudent for persons contemplating the incorporation of companies and other business entities in Zimbabwe to ensure that they have good secretarial service providers to assist them in the administration of the company. Maintains general ledger by transferring subsidiary account summaries. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organization and who the job reports to. A secretary will have to take notes and dictation from the boss for drafting the correspondence or executing the work. Nowadays, employers prefer candidates who at least have a college degree.

In smaller companies, it is normal for the company secretary to take on a number of additional duties, in line with their general role of chief administrative officer of the business. When making your choice, make sure the person you pick understands their obligations as secretary; the Companies Act imposes a wide variety of duties on the company secretary, accompanied by around separate criminal offences. The responsibilities of the Corporate Secretary include the following: Preparing board meetings and the Annual General Meeting Filing Annual returns to ACRA Amendments to the company Constitution Maintaining statutory registers Filing updates with ACRA on matters such as changes of company name or address, issue of shares, changes in directors, shareholders, etc. These include joint liability for Companies Act breaches. Despite the name, the role is not a clerical or secretarial one in the usual sense. Maintaining Archives It is the duty of the secretary to maintain the archives of documents and paperwork regarding foreign delegation visits, customer visits, inaugurations, new product launches, activities, events, etc.

Startup loans can be a great option. The corporate secretary is usually the executive to assist directors in these efforts, providing information on the practices of other companies, and helping the board to tailor corporate governance principles and practices to fit the board's needs and expectations of investors. However, there are several core tasks common to all company secretaries, such as: Create Documents Company secretaries are responsible for written communication with both internal and external customers. To issue notice and agenda of board meetings to every director of the company.


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Duties of a company secretary book

Company Secretary's Handbook, 12th edition

The Secretary will be responsible for assisting with departmental payroll, maintaining financial records and facilitating communication among company departments. These positions will see a 22 percent increase, 17 percent decrease, and a 19 percent decrease respectively.

For administrative personnel wanting to stand out in the field, the association provides the chance for certification as a certified administrative professional. The next largest segment worked in retail services, approximately 10 percent.

They have tended gradually to wax over many decades…1 Section 2 of the Companies Act [Chapter ] states that every company shall have at least one secretary ordinarily resident in Zimbabwe.

Internationally the role of the company secretary is influenced by the nature of the industry, for example, aviation, automotive, construction, finance, mining, retail. To maintain the following statutory books: the register of transfer of shares; the register of buy-backed shares by a company; the register of mortgages, charges etc.

This includes the maintenance of statutory registers and minute books, the transfer of shares and debentures, divided payment records, evidence of title, the preparation and filing of annual returns and annual general meeting documentation within prescribed timelines.

Scholarships, industry events, networking opportunities, and housing assistance are a few of the other ways that IAAP aids its members in their personal and professional growth. These jobs were mostly with tax preparation services, payroll and general accounting.

Arranging Meetings A secretary has to schedule, organize meetings and maintain a record of the agenda, minutes and maintain a follow-up of the tasks. To engage legal advisors and defend the rights of the company in Courts of Law. For more information on company structure, check out our setting up a company channel here.

They perform daily accounting tasks such as monthly financial reporting, general ledger entries, and record payments and adjustments. Well, we're looking for good writers who want to spread the word. A company secretary may also take responsibility for signing off documents on behalf of the board, such as leases or documents relating to accounts.

You may also include soft skills and personality traits that you envision for a successful hire. Secretaries must convene a meeting of the board of directors if any director asks for one. The responsibilities of the Corporate Secretary include the following: Preparing board meetings and the Annual General Meeting Filing Annual returns to ACRA Amendments to the company Constitution Maintaining statutory registers Filing updates with ACRA on matters such as changes of company name or address, issue of shares, changes in directors, shareholders, etc.

Compare start up loan providers today with Know Your Money. To make arrangement for the payment of the dividend within prescribed period as provided under the provisions of the Companies Law.

Scheduling Meetings A secretary schedules meetings, answers calls, arranges meetings, events, accommodation, etc.

Company secretary

A minute-to-minute itinerary should be prepared for the convenience of the travelers. In many countries, private companies have traditionally been required by law to appoint one person as a company secretary, and this person will also usually be a senior board member. If you are one of them, it is important for you to know the major responsibilities that a secretary has to handle.

Executive Liaisons Committees meet separately from the board. Complies with federal, state, and local legal requirements by studying requirements; enforcing adherence to requirements; filing reports; advising management on needed actions.

Whenever appropriate, the Corporate Secretary is also responsible for arranging the logistics of transportation, lodging, venue sites, and food. Take Minutes Having an accurate official written record of what took place at a meeting or conference is important for future reference.John Harrison has a lifelong interest in wildlife, and birds in particular.

In he was appointed as a radio producer in the BBC Natural History Unit; during the 18 years he was there, he worked with most of the top naturalists and ornithologists in Britain.

How to write a Secretary job description. Your job description is the first touchpoint between your company and your new hire. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position.

Whilst the word ‘secretary’ might conjure up images of answering phones and managing appointments, a company secretary’s role is quite different. A company secretary is considered an officer of the company, and shares many legal duties with the company directors, as well as some special ones accorded to them personally.

Apr 10,  · The Company Secretary's Handbook [Helen Ashton] on sylvaindez.com *FREE* shipping on qualifying offers. All public companies are required by law to appoint a company secretary.

Public and private companies have to ensure that they comply with a number of statutory requirements5/5(1). Desired Qualifications: The bookkeeper candidate should have an Associate's degree in accounting or business administration, or equivalent business experience, as well as a knowledge of bookkeeping and generally accepted accounting principles.

Preference will be given to candidates with a working knowledge of the _____ accounting software package. the Sonoma County Achievement Event.

The Secretary’s Book is club property and is returned to the club’s Community Leader.

Role of the company secretary: Does your small business need one?

The following criteria will be used when judging books for Secretary’s Awards: o 64% on completeness and neatness of minutes o 36% on completeness and neatness of the 4-H Secretary Book.